Course name: Theory and Practice of Archives Management

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Course name: Theory and Practice of Archives Management

Teaching medium: English


Credits:2 credits;

Scheduled Teaching hours:24 Class Hours;

Opening semester:1st Semester.

Course Description: The course is suitable for Master degree candidates in many disciplines such as Library Information and Archives Management, Documentation Science, Secretarial Science, Information Management and Information Systems.The course mainly explainsthe value and function of archives, the basic principles of archival work, archives management agencies and the archives management system of our country; The course systematically teaches all aspects of archives management such as collection, arrangement, appraisal, statistics, preservation, retrieval, compilation and utilization; The course details the Principle of Provenance, Theory of Record’s Life Cycle, and the records appraisal theories. The course teaches archival legislation when relevant knowledge points are explained. Through the course, students can systematically master the professional knowledge, basic theories and archival regulations. The course can cultivate and improve students' archival consciousness and archival literacy, and lay a solid foundation for students to engage in records and archives management or archives research in party and government organs, enterprises and institutions.


The course mainly adopts the following two teaching methods. One is the case teaching method. The course adopts a large number of cases to explain the relevant knowledge points in order to impress students with knowledge points, help them understand knowledge points deeply and digest them in time. The case teaching method will be used in the following knowledge points: the value of archives, the significance of archives management, archives collection, archives retrieval, archives appraisal and archives utilization. The other teaching method is the practical inquiry method in order to let students deepen their understanding and absorb theoretical knowledge through hands-on operation. For example, when teaching the rules of archives arrangement, let the students draw up the classification scheme of archival entities of a certain unit, so that they can analyze problems, find problems and solve problems in specific situations; When teaching the retrieval language, let students search directly in the retrieval system, let them feel the difference between subject retrieval language and classification retrieval language, let them understand the characteristics and advantages and disadvantages between the two retrieval languages; Let the students search directly in the keyword retrieval system and the thematic words retrieval system to understand the difference between the non-normalized subject retrieval language and the standardized subject retrieval language and their respective advantages and disadvantages. To provide students with a certain number of records, let them carry out classification indexing and subject indexing, through practical operations to understand the retrieval language and indexing rules.

C. COURSE OBJECTIVES(five or six objectives; general but comprehensive)
Objective 1: Cultivate and improve students' archival consciousness and archival literacy

Objective 2: let students understand the current development situation of Chinese archive utility.

Objective 3: Let students master the professional knowledge of archives management.

Objective 4: Let students master the basic theories of archives management.

Objective 5: Let students know about archives management legislation.


1 Introduction to Archives

1.1 the definition, properties, types of archives and their relationships with related things;

1.2 origin and development of archives;

1.3 the value and function of archives;

1.4 the realization rules of archives value.

2 Introduction to Archives Works

2.1 the contents and principles of archives work;

2.2 the archive management system at home and abroad;

2.3 archives management institutions.

3 Collection of Archives

3.1 the definition and significance of archives collection;

3.2 the archives collection of office archives repositories;

3.3 the archives collection of public archives repositories.

4 Archives Arrangement

4.1 the definition, purpose and principles of archival documents arrangement;

4.2 the confirmation of archival fonds;

4.3 the archives classification within archival fonds;

4.4 the value appraisal of archived documents;

4.5 the arrangement of archived documents.

5 Archives Appraisal

5.1 the contents and characteristics of archive appraisal work;

5.2 the Principles and standards of archive appraisal;

5.3 the tables of archives retention period;

5.4 the system and organization of appraisal work.

6 Archives Appraisal Theory

6.1 the main viewpoints of archives appraisal theory;

6.2 the basic contents of archives appraisal theory;

6.3 the development rule of archives appraisal theory.

7 Archives Keeping

7.1 the tasks, requirements and material conditions of archives keeping work;

7.2 archives repositories management;

7.3 maintenance and protection in the circulation of archives;

7.4 security and protection of archival entities in archives repositories.

8 Archives Retrieval

8.1 archives retrieval overview;

8.2 Chinese Archives Classification;

8.3 Chinese Archives Subject Headings Table.

9 Archives Bibliography Description and Indexing and Archives Retrieval Tools

9.1 the standards of archives bibliography description and the rules of archives indexing;

9.2 the rules of archives classification indexing and the rules of archives subject indexing;

9.3 the types and characteristics of archives retrieval tools.

10 Archives Utilization

10.1 archives utilization overview;

10.2 confidentiality and opening of archives;

10.3 methods of archives utilization.

11the Principle of Provenance

11.1 the concept of the Principle of Provenance;

11.2 the professional background of the Principle of Provenance;

11.3 the development of the Principle of Provenance;

11.4 basic content and evaluation of the Principle of Provenance;

11.5 the New Principle of Provenance in the electronic age.

12 Record’s Life Cycle Theory

12.1 the professional background of Record’s Life Cycle Theory;

12.2 the formation and development of Record’s Life Cycle Theory;

12.3 the basic content of Record’s Life Cycle Theory;

12.4 the significance and practical value of Record’s Life Cycle Theory.


Textbook (required): Huang Shizhe. Archives Management [M].Beijing: Higher Education Press, 2016.

Textbook (recommended): 1.Huang Xiaoyu. Foreign Archives Management[M].Beijing: Renmin University Press, 2017.; 2.Wang Yingwei, Chen Zhiwei, Liu Yuenan.Archives Management[M].Beijing:Renmin University Press, 2015.

Supplies and/or tools: paper records; archives boxes; Chinese Archives Classification; Chinese Archives Subject Headings Table.


Assessment Methods

Assessment Contents and Requirements


Classroom Performance

Attendance; Discipline; Answer questions;

10 points

PPT Report

Overview of specialized archives management

30 points

Course Article

1.Topic selection is of academic or practical value;

2.Topic selection has a certain prospective and novel;

3.The article should have complete contents and standard formats;

4.The article should be logical and its hierarchy is clear;

5.The article should be fluent and well worded;

6.The article should have distinct arguments and follow academic ethics.

60 points

Total Score

100 points


Organize students to visit the archives repository of Jiangsu University or the archives repository of Zhenjiang City. Let students to understand the organizational structure , business process , management links , resource types , management system , management key points and working environment of the archives repository.

Jiangsu University Library, No. 301 Xuefu Road, Zhenjiang, Jiangsu, P.R.China, 212013
Telephone: (0086 511)88780101
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